| OFFICIAL MINUTES, CITY COUNCIL MUNICIPAL CODE MARCH 4, 2008 |
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MARCH 4, 2008 The Village Board of Trustees met in regular session at 7:00 p.m. on March 4, 2008 with Bristol, Buckley, Surman, and Wenzel present. The Agenda items listed thereon were sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Chair, at the beginning of the meeting, informed the public about the location of the posted current copy of the Open Meetings Act. Chairperson Wenzel named the three (3) areas where the agenda was posted as follows: Community Building, Village Clerk’s Office, and the Coop. Public Hearing to discuss bids concerning the property on 6th & “G” Street – Wenzel said there were no sealed bids submitted for the sale of the property at 6th & “G” Street. Wenzel said we received a letter from Ernst Schultze saying he would like to sell his house before he put a bid on the property. Harold VandeHoef said things have been moving slowly on the house because of the weather but they plan on starting again this week and hope to get it finished so they can get it on the market for sale. VandeHoef said Schultze offered the full price of $7500 for the property. Motion by Surman, second by Jacobsen, to close the Public Hearing concerning the bids on the property on 6th & “G” Street at 7:02 p.m. Voting: Ayes – 5. Motion carried. Surman said as far as he was concerned nothing has changed and this is still the price which includes the buyer paying for the closing and recording costs. Surman said he wants them to understand since the property is not theirs they cannot go in and begin any dirt work across it until it is purchased. Wenzel said his feeling is this was done for Schultze anyway and would like to see some earnest money; a couple thousand because of all the money the Village has spent. Buckley asked if we could set a date for the payment 90 days from now. Freeman-Caddy said we could do it in the purchase agreement with those terms included. Motion by Buckley, second by Bristol, allowing Freeman-Caddy to draft a purchase agreement between the Village of Eagle and Ernst Schultze for the sale of the property located at 6th & “G” Street; to include a payment deadline of 6 months from the agreement date with earnest money down of $2000. Voting: Ayes – 5. Motion carried. Report from Law Enforcement – Deputy Durham reported that there were 193 hours patrolled 33 calls for service, 15 citations, and 44 violations issued. Wenzel mentioned that the Village has a new ordinance concerning engine braking and would like to see the ordinance enforced. Report from Building Inspector – Firebaugh said there is not a lot of building going on. Wenzel asked if the attorney had any comments on Chapter 9 concerning the Municipal Code Book. Freeman-Caddy said she just handed out the Municipal Code and Chapter 9 is more updated than what Wenzel had reviewed earlier in the day. Freeman-Caddy said there are some blanks that need to be filled in and he would need the 2003 IBC’s and all of the code sections to refer to. Wenzel suggested meeting to make the process faster. Freeman-Caddy said we have the print version of the main IBC but not of the other codes such as the electrical and the plumbing. Firebaugh suggested writing in as little as possible in the Municipal Code concerning zoning since the Comprehensive Book is updated every 10 years. Freeman-Caddy said the changes suggested are to rely on the building code for whatever exceptions you want but try to limit the exceptions as much as they can. JEO to present a cost estimate concerning Trailhead Grant – Wenzel said he spent a couple hours discussing this prior to the meeting. Bottorff presented two cost estimates one called base and the other alternate (alt). He said what it amounted to was the yellow square represents the restroom facility and the green rectangle is the pavilion and the red lines represent the trails that would come from “D” Street and slide back into the Eagle Heights crossing entrance and where the 2 tie into; one to the trailhead and one to the parking lot. Bottorff said the second map shows the alternative which basically shows the same thing except the trails on the other one is green. He said anything from “D” Street to the parking lot and then tying into Eagle Heights is green. He explained the two cost estimates: one is the cost estimate for the entire project including all the red lines and the other is the cost estimate for the portion that is building the bathhouse and tying it into the trailhead. Wenzel said the one with the larger amount is if we are going for the grant money through transportation. Bottorff said there are 3 grant applications and they are Land and Water with the Parks Commission which is a 50-50 grant but would not cover the restroom facility, the other one is RTP (Roads, Trails) and was unsure what that stood for, and the last one would be with the Transportation Enhancement which would be an 80-20 grant. He said none of the grants would be announced until December or January of the coming year. He said what we would be doing here is getting the applications in by September or October to avoid the project being delayed. Bottorff said there are 2 other alternatives to look into: one being the Kiewit Foundation and the other one is the NRD. He said we need to talk to the NRD and see if they would be a direct participant in particular with the restroom facility and the trailhead itself. Bottorff said one cost estimate is $95,563 which $40,000 of this amount being used towards the restroom facility. Wenzel said the larger estimate does not include use of our maintenance employees doing any work. He said the restroom would need to be ADA assessable which means no low water crossings and everything would be wheelchair assessable to the trail. Bottorff said one of the bigger costs was in the original estimate for the “Safe Routes to School” and that is the drainage issue in the park area. He said so the trail does not flood through the park area this would accentually require a couple of large tubes. Wenzel said he had a discussion with Dan Schultz (NRD), Schukei, and Justin Stine after the meeting concerning the bike trail. Wenzel said they went down to the park and Schultz was not concerned about the ADA part of it because they have money through the NRD and their budget starts in April. Wenzel said if the Board wanted to do the alternate plan the NRD would need to be approached. Wenzel said when we work with the NRD we would have money right away because it is not like a grant process where we have to worry about signing applications or getting them in by the deadlines. Wenzel said they vote on this like our Board. Wenzel said they would find out about the expensive one in a couple of months. Surman questioned why there would need to be so much storage in the bathroom building. He said in his opinion concessions will never be in there. Wenzel said this was brought up to Bottorff and is nothing but a CAD operation where you shorten the wall up. Wenzel said if the storage was used for anything it would be the Parks and Recreation where they could keep some bats and give one key to the manager of the Rec Department. Surman said you need to remember that this is south of the pool and the ball field is in the other corner and they may not want to carry their stuff that far. Jacobsen felt there should be more than 1 women’s restroom in the facility. Bottorff asked if these plans were what they are talking about and if so does the Board wish to pursue the project as quickly as possible with the NRD funding of at least 50%. Bottorff said and then design the restroom and those kinds of things. He said with the rest of this would they be willing as a community to have the facilities to build your own trail. Wenzel said we have the capability of building the trails. Wenzel said Schultz said he does not have a problem with the trails being a hard surface or ADA approved but wants them so a bike can get up and down them. Wenzel said he asked him about the screenings from the asphalt and he told him they use it on other trails. Buckley said our options are we can go through the grants we have to apply for and wait a year and possibly not receive the grant with one not covering the restroom. Buckley said the other option is to go with the NRD and get 50-50. Wenzel said and the Kiewit because they pay the money out quarterly. Wenzel said the NRD seemed excited about doing something in Eagle. Bottorff said the NRD will not cover all the trails. Wenzel said the map with all the trails in it the NRD is not going to participate but would want you to get a grant. Wenzel said they would go for the bathroom and the little trail up to the trailhead. Wenzel said if there is a decision on which route we plan on taking JEO will write a letter on the Village’s behalf to the NRD to get things going. Buckley said he thinks we should go with the NRD and if that does not work apply for a grant. Bristol mentioned using memorial monies. Wenzel said Keno money can be used for community betterment. Motion by Buckley, second by Bristol, give JEO the approval to present the alternate bid to the NRD for the trailhead and restrooms in the park. Voting: Ayes – 5. Motion carried. Wenzel said JEO wanted to talk with the Board concerning installing a building over the Ultra Violet Lights at the WWTF. Bottorff said the plan is about 50% done. Bottorff said the question has been raised about installing a structure over the top of the concrete basin to house the UV unit. Bottorff said he did not have the cost of the structure or the additional cost of the design. Bottorff the cost of the original project was $150,000 for construction and $50,000 for overhead and contingencies bringing the entire cost to $195,000. He said you were looking for a building to cover the existing pit and essentially the existing pit is the pit which was the original chlorination building. Bottorff said the building they were looking at would be a concrete building with walls 10’ in height and a truss roof system building and with asphalt shingles and a standard door entrance and basic lightening and electrical facilities. He said the estimated cost of the building would be $25,000 and the additional engineering and construction costs would be $7000. Bottorff said water travels through a trough; that trough would be roughly 3’ below the surface of the ground and within that trough there would be 2 separate units with each one able to do the entire process and it is required that you have 100% redundancy and it is recorded. He said if one of the banks of UV units goes down the other one will be capable of taking care of it. Bottorff said you will end up with 2 eight cylinder engines which will reduce down to one which is the requirement. Bottorff said there will be 4 banks of tubes and the tubes are roughly 5’ long in total length and 3-4” wide and sit side by side and water passes past them horizontally. He said there are 8-10 bulbs in each bank so there are 20-40 bulbs. He said the water passes between the bulbs themselves and no bulbs are over 3” from the next bulb. He said as it goes past that point the UV lights actually disinfect. He said essentially what they do is disrupt the DNA of the molecule of the organism so they cannot reproduce. He said water is running past them and the light is like a fluorescent light type situation and the water runs past them and during the process of maintenance you will have to pull one of those banks out of the four of the two separate units one bank each time to be pulled out and this is the operation of maintenance. He said as the bulbs get old there will be less intensity given off by the UV system. He said the way the specification would be written is that it would have a UV intensity meter so you can tell when the bulbs are getting weak and this can tell you what is going on with the bulbs themselves. Bottorff said as the regulations have been written in the State of Nebraska Class A streams which are body contact and classified as co-recreational streams and those streams are required from May 1 to September 30 to disinfect because these are the recreational streams which includes the Platte River, Blue River, and Salt Creek. Surman said we dump in the Nemaha River. Bottorff said several of these UV Disinfection Systems have been put in and are not covered. He said in the winter time after September all the racks of bulbs are taken out and stored. Schukei had concerns of algae control. Bottorff did not know of any of these problems existing in other systems. Surman said this can be brought up under sewer at the next meeting. Bottorff suggested that Schukei visit some similar facilities to look at the system. Wenzel also suggested that the Board look at similar UV Disinfection Systems. Discuss resident complaint concerning 605 S 1st Street and unlicensed vehicles – The complainant said there is a car with a tarp covering it in the rear side yard and a green car with in transit stickers that expired in August 2007 by the garage. Wenzel asked what could be done about this. Freeman-Caddy said the Clerk has already written a letter to the resident to start the process. Freeman-Caddy said if there is junk on the property the Health Board could look at this. The complainant said there are tires and engine parts along with other things in the yard. Freeman-Caddy said she can use the section under the new zoning. She said she could have the sheriff write a report for her indicating there is a vehicle that is not licensed on the property. She said if they can get her a report then she has an officer’s report that the complaint can be based on and they can testify. Freeman-Caddy said it would be based under our ordinance not under state statue. She said we have an ordinance for unlicensed vehicles and this is what she would want a report on. Jacobsen asked if they could enforce this. Freeman-Caddy said they can write a report and she will prosecute it. Open Forum – Surman said each Board member received a letter from the State concerning Buel’s lift stations in the trailer park. Surman said he would like the Sewer Board to watch this situation and make sure Buel complies with the deadlines in this letter. Wenzel said he wants to talk to Curt Christiansen concerning the letter. Surman said the letter says they will evaluate his prompt compliance and determine whether more enforcement is needed and then goes into what the penalties are. Schukei said it is up to their discretion and judgment as to whether he is complying. He said he did not know if the State drives out here to check it or what they do but if they do and he is out of compliance one time he may be in a lot of trouble. Surman again asked that the Sewer Board keep an eye on this issue. Bristol said until the “No Smoking Ban” becomes law Eagle will make no changes. Motion by Jacobsen, second by Buckley, to approve the minutes as previously typed. Discussion: Surman said that is always looking to shorten up the minutes and realizes that Freeman-Caddy has looked at our open meetings statements. He looked at the minutes in Fall City and they have one short sentence for the Open Meetings Act. He said we have 3 different motions for our automatic liquor license renewals and Falls City had just listed them all together and ayes all. He said to save money he is all for it. Freeman-Caddy said the Clerk could cut a lot of the discussion. She said if you want to lump sum some of the motions they could. Voting: Ayes – 5. Motion carried. Motion by Buckley, second by Bristol, to approve Donna Stevens attending the Nebraska Municipal Clerk Institute and Academy in Kearney March 16th through March 21st in the amount of $375. Discussion: Buckley said the Clerk can make connections with other Clerks and felt that alone this was beneficial. Surman said a week ago the Clerk did not know when the date of this was and felt it was poor planning. He said when she comes back from vacation she has 8 weeks in which she needs to take a 2 week vacation before her anniversary date. He said when you are approving this you are approving $295 for lodging which means you are up to $670 and then need to add mileage and food to this cost. Wenzel said after she attends this school she will be a Certified Clerk. Freeman-Caddy said this insures the Clerk is up to date on what is going on. Wenzel thought it would be good for Christa Surman to run the office while the Clerk is not there. Buckley asked if the Board could pay for the Clerk’s vacation rather than take it. The Board agreed this could be done. Surman mentioned that Good Friday is a paid holiday and the Clerk will be in Clerk School and will need to be compensated for the time. Wenzel said Clerk School would benefit some of the council members. Buckley said on the evaluation sheet it says that the person will expand their knowledge and we are going to say you tried to but we would not let you go. He felt it would benefit the Village if the Clerk went to Clerk School. Bristol asked if the lodging was cheaper. The Clerk said she had to get an apartment because Kearney has so many events happening during this the week of Clerk School. She said she got the lodging by calling the Chamber of Commerce. Jacobsen said anytime you can learn anything it is worth it even though he felt there was concerns with work getting crunched. Jacobsen said the Clerk is willing to work around everything to go and that is great. Voting: Ayes – 5. Motion carried. Motion by Surman, second by Jacobsen, to approve room charges of $295.00 for the Nebraska Municipal Clerk’s Institute. Voting: Ayes – 5. Motion carried. Surman questioned the Aramark bill. The Clerk explained the situation concerning James Ray uniform charges. Steve Sass was present to discuss the bill received from Tan-Aire. He expressed to the Board that the bill seemed out of line and that one truck could have done the job if that truck would have been on site. The Board asked Steve Sass to call Tan-Aire to discuss the bill further. The Board decided to hold the check for Tan-Aire until it is discussed with them. Wenzel said if Sass receives no resolution on the bill the $1500 will be paid to Tan-Aire. Motion by Surman, second by Buckley, to approve the bills with the corrections. Voting: Ayes – 5. Motion carried. Approved bills: Wages 4905.62, Board Wages 1287.89, Donna Stevens 80.00, Gayle Schukei 173.17, Mike Wenzel 50.50, Alltel Cell 164.57, American Comm 1612.14, Aquila 2011.07, Aramark 132.14, Barco Products 309.88, Casey’s 113.05, Cass County Mutual Aid Assoc 25.00, Cass County Refuse 86.00, Cass County Sheriff Dept 3145.21, ChemSearch 216.07, Cummins Central Power 2666.15, Eagle State Bank 1563.50, EMS Billing 107.13, Richard Firebaugh 330.89, Galaxy Cablevision 57.16, Great Plains One-Call Ser 4.87, Ikon 623.34, Health Equity 624.00, JEO 3490.00, Kabredlo’s 196.10, Latch’s 424.00, Linweld 165.40, Lou’s Eagle Grocery 5.22, Midwest Labs 61.95, Midwest Envir 115.00, Midwest Ser & Sales 199.85, Momar 248.06, Moore Medical 315.10, NE Dept of Health & Human Ser 272.00, NE Dept of Revenue 1298.18, NE Public Health Envir Lab 18.00, Office Depot 157.93, OPPD 4057.13, Personal Concepts 47.90, Sensus 1200.00, Steve Sass 265.00, Super 8 93.58, Surplus Center 70.00, The Columbus Telegram 136.34, The Journal 39.50, USABluebook 152.82, US Postmaster 164.00, Vermeer 187.60, Windstream 552.34. Total of bills: $34,222.35. Approved lottery bills: NE Dept of Rev 100.00. Approved pool bills: Dept of Health & Human Ser 40.00, OPPD 55.19. Total of bills: $95.19. Motion by Buckley, second by Jacobsen, to approve the Firework Application for Eagle Vision to be held at the Corner Café. Discussion: Surman asked if the Board gets the Municipal Code Book codified before they sell fireworks would this reduce the days to 7 selling days or would this not be in affect for this season. Freeman-Caddy said it takes affect 15 days after the passage of the ordinance and if they want to modify it they could. Surman said we do not need to modify it because it is in the book that it will be reduced to 7 selling days. Wenzel said they are use to 10 days. Wenzel said they need to be notified if it is to go into affect this year. Freeman-Caddy said Eagle Vision is going to apply for a preliminary grant for a “Welcome to Eagle” sign. She said Jim Peterson has come up with someone who owns land outside the corporate limits who may be willing to lease or give an easement for the sign. She said she put in a pre-application to the Business Bureau with Cass County that was due February 29th. She said at some point and time Eagle Vision may come to the Board because it may affect the Municipality some. Voting: Ayes – 5. Motion carried. Discuss becoming a Second Class City versus Village Status – Surman said he wanted to state the differences in the minutes according to SENDD. Surman said the Mayor would be the superintendent and controls the affairs of the city. He is a presiding officer at the meetings of the City Council and only has a vote when his or her vote will break a tie. Surman asked Freeman-Caddy if in addition the city elects council members from wards and asked what they meant by if. Freeman-Caddy said you have to. Surman said elections will be in the primary and the general. The Village Trustees may do seasonal and emergency work for the village and if approved by the Board of Trustees, be paid for it. Cities of second class have to retain the Board of Health. The governing body of a village may provide by ordinance that it will constitute the Board of Adjustment for the Village. A city of second class does not have authorization to allow the Council to serve as the Board of Adjustment; a separate board must be established. He said there are no changes with the fiscal year with the municipality; there is still an audit each year. Cities of the second class have the authority to levy a special assessment in order to provide for and maintain a business improvement district. Villages do not have this authority. A city of the second class has the authority to levy a special assessment for the creation and maintenance of off-street parking facilities. The statutory procedure set forth for a city of the second class to discontinue utility service is much more detailed than the procedure set forth for a village to do the same. Schukei said he did not think we were doing the water shut-offs correctly. He said DHHS could come down on us by the way we are doing them. Freeman-Caddy asked if we were providing the notice to people who may be on assistance. The Clerk said yes. Schukei said according to State Statue if it falls on a Friday you have to have 4 days following behind that. The Clerk said we never disconnect water on Fridays. Wenzel said after we get the first non-payment after the first month we need to send a notice and once that notice is sent out you notify the resident. Schukei said there needs to be 2 written notices; one sent and one put on the door. The Clerk corrected Surman saying the information concerning second class cities came from the League not SENDD. Wenzel said we need to know soon if we are going to purse this because election time will be here before we know it. He said we will have to set up wards if we are going to pursue this further. Surman said the main purpose tonight was to let the citizens know what the differences are between a Village and a Second Class City. Freeman-Caddy said you do not set up the wards until you have the petition. She said the big thing is to initiate the petition. Buckley asked if this could be put on the November ballot. Surman said we need to get the petition with enough signatures to put it on the ballot. Freeman-Caddy said the Board could have a vote to approve going forward but will still need the petition. Buckley asked how many people; 20%. The Clerk said it was 165 registered voters. Freeman-Caddy said there is a minimum of 2 wards and with a town Eagle’s size you will maybe have 2 wards with 2 people from each ward. Buckley asked what the advantages were. Surman said the only advantage would be that you could create an improvement district for the businesses if you wanted to which would be everything from here to the highway which we defined could be a business district. Freeman-Caddy said we could do a blight district if you wanted to designate a blight area. The Board said we already did. She said that you do not have the ability to do the levy which is the difference. Wenzel said the Mayor has the superintendent and control of the affairs of the city. Wenzel felt the Board liked the way he did things but sometimes it is a problem to inform the entire Board about everything. He said he knew it should still be done but on the Mayor’s point of view the council members would be coming to him and asking him what was going on. He said the Mayor has a lot more control over the city then anybody on the council. Freeman-Caddy said you are an executive so your going to be the supervisor of the employees and you hire and fire the employees. Report from office – The Clerk said there were 3 applications for the pool. Buckley said there are classes coming up concerning classes for the supervisors of the pool in Omaha. He asked if the Village pays for this. Schukei said Saturday there is a class and Sunday a seminar. Buckley said he will tell them they can go but the Village would not pay for it. Wenzel said he wants the pool staff to take only the required classes. Buckley asked if the age of a lifeguard had been discussed with the insurance. The Clerk said it is the Department of Labor Law you need to go by. Buckley felt the Village could make the call on the age of lifeguards at the pool. Surman said we are taking applications and till we see who all applies we will not know what positions the applicants will have and that is answer to give. Buckley said the same staff would like to work at the pool as last year. Surman reported a streetlight out on 1008 “G” Street which is the last light as you head towards the Church; it is still flickering on and off at night. Report from attorney – Freeman-Caddy said she brought the recorded easement with the NRD that needs filed at the office. She said each Board member was given the Municipal Code that has been updated with red lines throughout the entire code. She said she will go through Chapter 9 with Wenzel that will require a major revision with blanks to be filled in. She said this is because of the 2003 IBC’s. She wants to be sure all the blanks are filled in so there is nothing missing. She said the other chapters the only changes seen are the headings on the top and page numbers. She incorporated the ordinances that have been passed during the last year in the required spots. She said there may be things missing but did not know and she wants the Board to review the books to see if there is anything off by their perceptive. She said an option would be for different Board members to take different chapters and be responsible to go through them. She wants to get this done so the Board can do the first reading on the Municipal Code Book. She said the exceptions were limited but in particular there are exceptions concerning building permits like fences and things like that which do not require a building permit. She said there are a few that are different between the IBC’s and ours and tried to make exceptions for them which notes have been made. She said this section; work exempt from permit; page 9,§9-201.1 she has pointed out what the differences are. She said for instance fences less than 6’4” high are exempt from a permit and the IBC says fences not over 6’ tall. She said Firebaugh says the reason for the difference is for the people who put caps on the top of their fence and we accept the caps. She said the prefabricated swimming pools; the IBC exempts only the ones less than 24” deep and the Village exempts anything above the ground. She said we have an exemption for all paving whereas the IBC only exempts sidewalks and driveways not more than 30” above grade. She reads it as: anyone who wants to pave anything they do not need a permit. These were some of the differences she wanted to point out to the Board. Discuss and possible action concerning applicants for the maintenance position – Surman said they have the right if they so choose to go into executive session to protect the reputations of individuals so something is not said that will protect them and recommended they do this. Motion by Surman, second by Buckley, to go into executive session at 9:15 p.m. to discuss the applicants for the maintenance position. Voting: Ayes – 5. Motion carried. Chairperson Wenzel said we have gone into executive session to discuss the applicants for the maintenance position. Wenzel asked Schukei to stay during this discussion. Motion by Buckley, second by Surman, to come out of executive session at 9:45 p.m. after discussing applicants concerning the maintenance position. Voting: Ayes – 5. Motion carried. Chairperson Wenzel said we have come out of executive session and discussed the applicants for the maintenance position. He said there will be two applicants who will be contacted by phone or mail and be interviewed concerning the maintenance position in which a special meeting will be set on Wednesday or Thursday. Motion by Buckley, second by Bristol, to go into executive session at 9:50 p.m. to discuss Gayle Schukei’s 9 month employee evaluation. Voting: Ayes – 5. Motion carried. Motion by Buckley, second by Bristol, to come out of executive session at 10:05 p.m. after discussion on Gayle Schukei’s 9 month employee evaluation. Voting: Ayes – 5. Motion carried. Chairperson Wenzel said we have come out of executive session after discussing Gayle Schukei’s 9 month employee evaluation with no action being taken. The Clerk will type up Schukei’s evaluation and have the Chair and Schukei sign. Motion by Bristol, second by Buckley, to go into executive session at 10:06 p.m. to discuss access control by persons with no authority at the Eagle Fire & Rescue Department. Voting: Ayes – 5. Motion carried. Motion by Buckley, second by Surman, to come out of executive session at 10:28 p.m. concerning discussion on access control by persons with no authority at the Eagle Fire & Rescue Department. Voting: Ayes – 5. Motion carried. Chairperson Wenzel said a letter needs to be written to each elected officer on the Eagle Fire & Rescue Department requiring their presence at the next meeting. He said to also send a letter to Marlan Johnson (Rural Board member) concerning this issue. Motion by Bristol, second by Buckley, to adjourn the meeting at 10:30 p.m. Voting: Ayes – 5. Motion carried. I, the undersigned Village Clerk for the Village of Eagle, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Chair and Board of Trustees on March 4th, at 7:00 p.m. and that all of the subjects included in the foregoing proceedings were contained in the Agenda for the meeting, kept continually current and readily available for public inspection at the office of the Village Clerk; that such subjects were contained in said Agenda for at least twenty-four (24) hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten (10) working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting.
Donna Stevens, Village Clerk
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